DualEnroll.com helps Dual & Concurrent Enrollment programs serve more students with fewer resources.

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Dynamic Workflows

DualEnroll launches conditional steps as needed based on college-specific criteria and policy.  Every workflow exactly matches the college's unique requirements.

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Custom Reminders

Sending the same email over and over is spammy. Send targeted reminders based on status and deadlines and specify unique content for each reminder.

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Smart Course Finder

“One-stop shopping” for all course types, pre-filtered by high school. Faceted search by course format, campus, schedule, subject, and location.


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Integrated Messaging

Steps can include text and/or email notifications, custom reminders, or instream comments. All messaging is fully integrated with the overall workflow.

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SIS Integration

The student system is always the system of record. DualEnroll synchronizes data to ensure all information is accurately captured.


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Dynamic Dashboards

Function-specific dashboards and multi-faceted filters let users create customized views ‘on the fly’ to accommodate specific tasks.


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Global Processes

Required tasks for all students or instructors (evaluations, syllabus updates, PD) are launched with a single action, then tracked by task type and instructor.

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Reports

A full suite of reports includes every program data element. All reports are generated as .csv files, allowing the college to easily sort, filter and analyze data.

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Program Automation

Custom workflows for registration, instructor management and new instructor credentialing processes automate all aspects of your program.


See if DualEnroll.com is right for your program

The DualEnroll.com Story

DualEnroll is a product of CourseMaven, an educational technology software company located in the Washington, DC suburbs. CourseMaven was founded in 2010 by a team of software industry veterans with extensive experience in higher education. DualEnroll has been used by colleges and universities since it’s launch in 2012.

Janet Van Pelt, Founder/CEO, has held leadership roles in several successful education technology and internet companies. She previously founded Echo360, the leading provider of enterprise lecture capture in higher education now deployed at over 800 colleges and universities worldwide.

Mark Jones, Chief Product Officer, has worked in higher education throughout his career, including stints at Pearson, the National Student Clearinghouse, and Echo360. His most recent role was as Chief Product Officer of Ellucian, where he was responsible for the entire product suite including Banner, Colleague and Recruit and conceptualized the Ethos integration framework.

Based on their understanding of the college environment, the DualEnroll team recognized that legacy student systems didn’t support the needs of dual/concurrent programs and built the DualEnroll platform to fill this gap. It’s cloud-based platform combines an intuitive user interface with a highly configurable workflow engine that seamlessly exchanges data with student systems as necessary. This allows colleges to create an efficient and intuitive user experience for students, high school partners and internal staff while maintaining the integrity of the student system as the system of record where required.

DualEnroll is used by a wide range of colleges including Boise State University, Ivy Tech Community College, Kirkwood Community College, Missouri State University, the Virginia Community College System, the Community College System of New Hampshire, and the College of Western Idaho. The first two colleges to use DualEnroll are still active customers 8 years later.

The DualEnroll Difference

Almost any piece of software can be hosted ‘in the cloud’, but only software specifically architected for cloud computing takes full advantage of true cloud SaaS functionality and benefits. The DualEnroll platform was architected as a natively multi-tenant cloud SaaS platform. Multi-tenancy means that all customers use the same instance of the software (“codebase”), versus single tenancy where each customer has their own instance or ‘copy’ of the software. Software advertised as ‘custom’ be definition cannot be multi-tenant and therefore doesn’t provide the advantages of a cloud SaaS architecture. Multi-tenancy and a single codebase are critical because they enable the most effective security practices and ensure that new features will be available for all colleges when released.

Based on the DualEnroll team’s decades of experience in higher education, we understood that no two colleges work exactly the same way, which meant that our multi-tenant SaaS platform had to support extensive college-specific configuration. To meet this requirement, we built a proprietary workflow automation engine we call ActiveFlow. ActiveFlow includes a library of individual ‘steps’ that perform all common actions required by dual enrollment programs; there are currently over 250 steps and more can easily be added as needed. Each step is highly configurable; examples of capabilities that can be configured within a step include:

  • Customized wording or instructions
  • Require one or more document uploads/li>
  • Require that specific type(s) of documents be uploaded
  • Limit who is allowed to view or complete the step based on their role/permissions
  • Notifications when the step is triggered/li>

By choosing the specific steps applicable to the optimal process at each college and configuring each step to the college’s exact policy requirements, ActiveFlow can provide a completely custom workflow within the structure of a single shared software platform. DualEnroll colleges have the best of both worlds—a custom user experience and the stability, scalability and extensibility of a multi-tenant commercial grade SaaS platform.

DualEnroll includes both automated and discretionary communication capabilities as an organic part of each workflow. Communications are are all contained in the DualEnroll system versus being scattered across various email accounts and a complete audit trail of all communications is stored in the workflow record and accessible via the user interface.

Multiple custom reminders can be quickly sent to anyone who has not yet completed a required step. The ability to customize reminders is critically important in achieving desired responses. Resending the same email over and over quickly begins to feel ‘spammy’ and has limited effectiveness; someone who ignored the first email will probably ignore the second one as well.

Appending a custom amplification message at the beginning of each communication makes each reminder unique and highlights for the user the importance of the communication. Our experience shows that customized reminders are 4-5 times more effective in generating a response versus just resending the initial notification email.

DualEnroll can include fully-integrated commenting and response capabilities in any step. These are invaluable any time there are follow-up questions or additional information would be useful. Importantly, these comments are organically embedded in the actual workflow steps, not ‘tacked on’ as notes on a separate screen where they can be easily overlooked. All comments are included in the workflow history, so the college has a permanent record of the complete interaction.

DualEnroll.com utilizes a standards-based data exchange process to integrate as needed with your Student Information System. We know you’re skeptical—every college has at least one horror story about trying to get a third party system to work with their SIS. Our reference customers will gladly confirm that the SIS handshake was minimal work to set up initially and works seamlessly once in place.

DualEnroll works with many colleges who are already NACEP-accredited or are preparing for the NACEP accreditation process. By automating the college’s mentoring and supervision processes across the entire instructor population, DualEnroll streamlines and simplifies compliance with NACEP requirements and provides easily accessible required evidence of compliance. DualEnroll also provides a comprehensive, integrated platform for contact and profile information, document collection and management, maintaining mentor/liaison assignments, and creation and tracking of professional development milestones.

DualEnroll pays for itself in a number of ways:

Recruiting: Students evaluate prospective colleges on their perceived ability to prepare them for a technology-saturated work environment. An intuitive, automated process positions your institution as progressive and technically competent; an antiquated, confusing, manual process sends a very different message. DualEnroll colleges report that streamlining and modernizing their admission and registration processes enhances their success in attracting students for full admission after graduation.

Program Growth: Most colleges receive funding on a per registration basis, in the form of direct payments from high schools or students or FTE formulas. DualEnroll increases the number of students who register, which increases revenue generated by the program. Prince George’s Community College saw a 66% increase in registrations when they implemented DualEnroll, and most colleges experience 15-30% growth over the first two years using the system. In addition, by streamlining enrollment processes for high school staff, DualEnroll enables colleges to expand their high school partnerships.

Efficiency: DualEnroll significantly reduces the cost of running your program. College staff can spend time on high-value priorities rather than being consumed with manual administrative tasks, and your program can grow without the need for additional headcount.

DualEnroll constantly adds new ways to increase productivity and ease of use. While not always flashy, these address situations we know waste time or make people crazy based on our nine years of supporting dual enrollment programs. Examples of ways we make even the mundane part of the job easier include:

Counselor Replacement: When a high school counselor leaves and a new one his hired, all students assigned to the departing counselor can be automatically.

Change Roles: When a faculty member leaves, instructors can be automatically assigned to a new faculty member. Active steps in in-process reviews automatically switch to the replacement faculty member and they’re notified of these tasks.

Change Section: Move a student to a different section of the course by clicking a radio button.

Drop/Withdraw: DualEnroll captures your drop/withdraw deadlines each term and automatically enforces them. Students and high schools have a drop or withdraw option only during the available window.

Abandon/Forced Drop: The college can end a registration with a single click.

Filters: Users can limit registrations or reviews based on any combination of high school, course, term, and status, making it incredibly easy to focus on specific tasks. They can also search on specific students or instructors to see only workflows for those individuals..

Ongoing Requirements: The college can initiate a syllabus request, professional development event or other ongoing compliance activity for all instructors in a single process rather than individually by instructor.

Roster Verification: Sends a final roster to all instructors for confirmation. Extremely useful in identifying changes the high school forgot to share with the college. Many colleges run this a few days before final census date. Any discrepancies are shared with the college for adjustment.